Adecco is assisting a Fortune 500 client in recruiting for an Executive Assistant in New York, New York. This is a full-time temporary-to-hire position in New York, NY.
Executive Assistant jobs require candidates to have excellent communication, organization, and must have accuracy and quality of work skills in a high-volume environment. If you meet the qualifications listed below - Apply Now!
Responsibilities for the Executive Assistant include but are not limited to:
Perform administrative general office duties of a responsible and confidential nature, executing, with minimal direction, secretarial support at the highest level. Maintain a variety of complex records and files. Including digital and hard copy files.
Act as liaison between department managers and their staff in matters involving the SVP and VPs on the Strategy team, including meetings, documentation, and activities requiring authorized action.
Take appropriate authorized action in the absence of the SVP to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of the absence. Handle projects as assigned, work independently with minimal supervision.
Produce letters, reports, bulletins, memoranda, presentations, speeches, rough drafts, verbal instructions and email, including material of a confidential nature.
Independently coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required.
Manage SVP's and VPs' calendars working closely with other executive level admins to ensure efficient flow of information.
Manage SVP's and VPs' schedules and calendars; arrange meetings, Teams/conference calls and appointments.
Process expense reports for SVP and team's VPs.
Receive and screen communications to the SVP and provide assistance using independent judgment to determine what requires priority attention; channel and facilitate communication from customers and associates and redirect callers to appropriate department/field representative for resolution/assistance.
Collaborate with admin team to ensure appropriate flow of information, meetings, and other activities as needed.
Responsible for managing and assisting with team event planning including offsite meetings (facilities, catering, meals, materials, transport, and equipment).
Coordinates and resolves issues as necessary.
Manages other duties as assigned.
Candidates must meet the following requirements to be considered for an Executive Assistant:
2-4 years of proven experience working in a high energy, demanding, multi-tasking environment; experience providing administrative and logistical support to an executive; experience with scheduling travel arrangements; financial reimbursements, communicating with senior level internal and external contacts; ability to shift priorities; superior organizational skills;
Ability to communicate effectively with co-workers, senior level internal and external contacts, and representatives of public and private organizations to exchange and convey information; maintain confidentiality of privileged information obtained in the course of work.
Organize own work, coordinating projects, setting priorities, meeting deadlines and following up on assignment with minimum direction.
Knowledge of principles and business letter writing and basic report preparation; grammar, spelling, punctuation, and vocabulary; compose, and independently write correspondence with minimum direction.
Advanced skills in word processing, presentation, spreadsheet and other software, Microsoft Office, i.e., Visio, Word, Excel, Teams, Outlook and PowerPoint
Knowledge of standard office administrative practices and procedures, including the use of standard office equipment.
Understanding of basic mathematical computations. Accounting and record keeping skills with the ability to manage expense reports and work within a budget system such as Arriba
Strong focus on customer support
Ability to use discretion in handling confidential information
Attention to detail and accuracy is critical
Ability to demonstrate office etiquette
Ability to work as a key team member with a diverse group of professional staff
What's in this for you?
Weekly Pay starting at $35/hr - you receive a paycheck every week
Generous Bonus Incentives offered for referrals!
Click on Apply Now to be considered for this Executive Assistant position in New York, NY or any related opportunities with Adecco.
Pay Details: $35.00 to $45.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
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