Administrative Specialist
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Administrative Specialist
Salary
$50,596.00 - $64,296.44 Annually
Location
Houston, Texas
Job Type
Full Time
Job Number
35258
Department
Houston Public Works
Opening Date
11/07/2024
Closing Date
11/14/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: All Persons Interested
Division: Capital Projects (CP)
Reporting Location: 611 Walker St.
Workdays & Hours: M-F, 8a.m. - 5p.m.
Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs varied professional administrative functions in the research, development, interpretation and implementation of the assigned department's fiscal and operational policies and procedures.
Key Responsibilities
Interprets and disseminates administrative policies and procedural revisions for staff implementation.
Provides guidance to department staff in various activities necessary to attain operational goals.
Composes correspondence, directives, speeches, etc.; prepares drafts on various departmental matters and edits material as required.
Responds to written and telephone inquiries, requests and complaints from the general public.
Participates in special projects as assigned.
Core Values
In alignment with the Houston Public Works Five to Thrive Values we adhere to the following core values:
Respect - we listen and care
Ownership - we find solutions, instead of excuses
Communication - we are reliable and clear
Integrity - we are truthful and keep our word
Teamwork - we work together
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. This position in Hybrid Tele-Work eligible.
This is a Department of Public Works Management position at the Tier III Level.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration, Liberal Arts or a related field.
EXPERIENCE REQUIREMENTS
Three (3) years of administrative experience are required.
Substitution: Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
Preferences will be given to individuals who:
Excellent communicator - able to deal effectively with people at all levels across a multicultural environment
Excellent verbal communication with a proficiency in written communication that is grammatically correct
Methodical, organized and excellent attention to detail
Exhibit initiative and a willingness to take ownership of assignments
Demonstrate excellent time management skills
A detail oriented, multi-tasker with the ability to prioritize and quickly adapt to a fast-paced and changing environment.
Understand data/records management methods and reporting
Perform at an advanced level in Microsoft Word, Outlook, Excel, Access, and PowerPoint
Collaborative team player
Flexible attitude: embraces change, hard-working, cost conscious and results driven
Strong service focus - dedicated to meeting the expectations of all staff through securing effective relationships with clients and executing deliverables to the highest standards.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED: None
However, the Department may administer a skill assessment evaluation.
SAFETY IMPACT POSITION: No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
Pay Grade 20
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or please call 832.393.6737.
If you need special services or accommodations, call 832-393-6737. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, with specific instructions, should you be selected to advance in our recruitment process.
Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.
EOE Equal Opportunity Employment
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
11 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
What is the highest level of education you have obtained?
Less than High School diploma/GED
High School diploma/GED
Associate's degree
Bachelor's degree
Master's degree or higher
02
How many years of administrative experience do you have?
Less than 3 years
3 - 4 Years
5 - 6 Years
7 years or more
No Experience
03
Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
Beginner: Perform daily word processing tasks in Word, enter correct data, create a database, import data from Excel in Access, format cells, rows and columns in Excel, create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; creates a new e-mail message, checking e-mail in Outlook.
Intermediate: Basic formatting and create a variety of templates, mail merges in Word; create primary key to associate data between multiple tables, create a select query in Access; create, modify, and format charts, use graphic objects to enhance worksheets & charts in Excel; add special affects to presentation (design and animation) in PowerPoint; reply, forward, print and delete an e-mail message in Outlook.
Advanced:Manage table data, sort and filter merges in Word, create a split form and report and back up your databases in Access; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
Expert: Produce table of contents, footnotes, endnotes, bookmarks in Word, manage Macro commands, and manage database objects in Access, use advance formula functions (V-lookup, IF, IS) manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; managing multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.
I have no experience in working with Microsoft Office Products
04
Please provide a brief description on your experience as an Administrative Professional/Support Staff.
05
Describe in your previous or current job your proofreading skills and attention to details when reviewing documents. See resume is not an acceptable answer. If no experience, insert N/A.
06
I have experience in: (Check all apply)
Working in a fast-paced environment
Ability to multi-task
Verbal and written communication
Good organizational skills
Analytical judgment
Managing assignments
Proofreading and attention to details
None of the above
07
Are you a current City of Houston employee?
Yes
No
08
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
Required Question
