Program Assistant ERSEA South Bay
Location:Los Angeles, CA
Job ID:2683
Salary:$22.65 - $23.84 Per Hour
Area of Interest:Children Services - Administration
Division:Children Services
Shift Type:Day
VOALA
Helping Our Most Vulnerable Change Their Life Stories
Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans- services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.
PAY RATE:$22.65 - $23.84 PER HOUR
BENEFITS:VOALA offers competitive medical, dental, vision and retirement benefits.
HEAD START
Through our Head Start and Early Head Start programs, we work with children (infant - 5) and their families to provide the skills, confidence and stable home life necessary for a smooth transition into kindergarten and beyond. Head Start positions are generally Monday through Friday.
JOB SUMMARY AND PURPOSE
ERSEA - (Eligibility, Recruitment, Selection, Enrollment and Attendance)
Through our Children Services Division, we work with children (ages 2 - 10) and their families to provide the skills, confidence and stable home life necessary for a smooth transition into kindergarten and beyond.
DUTIES AND RESPONSIBILITIES
Assist with implementation of the Eligibility, Recruitment, Selection, Enrollment Attendance (ERSEA) plan
Assist in preparing reports and records on ERSEA activities
Analyze any pattern of absenteeism that falls below Attends all meetings required by the funding source and agency management; prepares and submits required reports promptly and accurately
Monitors Child+ database for any possible terminations to ensure full enrollment is reached
Monitors Child+ database daily attendance to ensure that we meet minimum 85% average daily attendance and meal count to ensure data information is complete & accurate
Assist in accurately preparing and submitting required reports and administrative forms in a timely manner
Assist with record keeping of files and monitor family files
Work closely with Family Advocates and Home Visitors to input data in database
Work as a team to establish and maintain direct communication channels among the family, program staff, FSS-s, administrative staff and community members;
Must use a computerized data system to input, retrieve and update required data;
Studies management methods in order to improve workflow and simplify reporting procedures
Implements program-operating practices, such as record keeping systems, personnel and budgetary requirements, and performance standards and recommends development of new systems or revision of established procedures
Coordinates collection and preparation of operating reports, such as time-and-attendance records, termination, new hires, transfers, budget expenditure, and statistical records for performance data
Type correspondences, reports, memorandum, proposals, and financial statements. Maintains informational and/or operational records
Other duties as required and is subject to change at any time
Qualifications
Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
Valid California driver-s license and access to dependable automobile with adequate insurance in order to make home visits and/or to travel to different school and office sites
HEALTH REQUIREMENTS:
Proof at the time of hire
TB clearance within 6 months prior
Annual Influenza vaccination (between Aug 1 - Dec 1)
Pertussis (whooping cough) and measles immunization
Health screening at the time of employment
Requires ability to interact with children in a busy environment including, but not limited to:
Able to lift up to 50 lbs.
Frequently kneel and squat
Ability to move quickly
EDUCATION:
High School Diploma/ GED Equivalent
EXPERIENCE:
Minimum of 1 year of general office, administration and/or clerical experience or a formal degree or certification in Business Administration or related discipline can be combined with relevant experience to meet the time requirement
PREFERRED QUALIFICATIONS:
2 years of general office, administration, and/or clerical experience
Bilingual in English and Spanish (written and verbal)
Volunteers of America is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law
This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S.
If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.
