Adecco Staffing is seeking a skilled Executive Assistant to join a reputable local travel agency. This role provides high-level administrative support to executives, managing schedules, coordinating meetings, preparing reports and presentations, handling confidential information, and acting as a liaison with both internal and external stakeholders. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively in a dynamic environment.
Starting Pay: $30 per hour
Application: Apply online at www.AdeccoUSA.com
Key Responsibilities:
Calendar & Schedule Management: Organize and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
Meeting Coordination: Coordinate meeting logistics, prepare agendas, take notes, and distribute minutes.
Communication & Correspondence: Screen and manage all incoming communications for the executive, including calls, emails, and other correspondence.
Document Preparation: Draft, edit, and prepare various documents, including reports, correspondence, and presentations.
Stakeholder Liaison: Act as the main point of contact for internal and external stakeholders.
Project Management Support: Assist in managing executive-level projects, tracking deadlines, following up on action items, and reporting progress.
Travel Planning: Arrange detailed travel plans, itineraries, and agendas.
Event Coordination: Organize and coordinate events, meetings, and conferences.
Confidentiality Management: Handle sensitive information with strict confidentiality and discretion.
Policy Compliance: Ensure adherence to company policies and procedures.
Record Keeping: Maintain organized records and filing systems.
Expense & Budget Tracking: Manage expense reports, invoices, and budget tracking for the executive.
Qualifications:
Education: Bachelor's degree in Business Administration, Communications, or a related field (preferred).
Experience: 3+ years in an administrative or executive assistant role, with experience supporting senior leadership.
Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management tools.
Communication: Excellent written and verbal communication skills.
Organizational Abilities: Strong organizational, multitasking, and time-management skills.
Professional Discretion: Ability to handle confidential information with professionalism.
Work Style: Capable of working independently and collaboratively in a fast-paced environment.
Additional Attributes: Strong problem-solving skills, adaptability, high attention to detail, project management experience, and familiarity with travel planning and event coordination.
If you are a detail-oriented, proactive professional with a commitment to excellence, we encourage you to apply today!
Pay Details: $30.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers
San Francisco Fair Chance Ordinance
