JOB REQUIREMENTS: Current Employees: If you are currently employed at
any of the Universities of Wisconsin, log in to Workday to apply through
the internal application process. Job Category:University Staff
Employment Type:Regular Job Profile:Administrative Assistant II Job
Summary: This position provides operational and administrative support
for the Kacar laboratory, with immediate responsibility for maintaining
continuity on NASA ICAR MUSE and related laboratory operations. The
Kacar laboratory's area of research includes origins of life,
astrobiology, early life and evolution, systems and synthetic biology,
and molecular paleobiology. Core responsibilities include: -
Coordinating administrative, budgetary, and communication needs across a
high-volume research laboratory. - Supporting pre-award grant
preparation, proposal timelines, document routing, and submission
coordination. - Supporting post-award grant management, including budget
tracking, award documentation, purchasing, expense reconciliation, and
reporting. - Serving as the administrative point of contact for NASA
ICAR MUSE and other multi-institutional research teams, including
scheduling, meeting logistics, communications, and follow-up on action
items. - Coordinating scheduling, recruitment, hiring, payroll,
onboarding, offboarding, travel, purchasing, and reimbursements for lab
members and project participants. - Providing direct PI support to
project milestones, deadlines, budget oversight, and compliance-related
administrative processes. Key Job Responsibilities: Sends, receives,
copies, and distributes communications to the appropriate entities
according to established policies and procedures under general
supervision Schedules logistics and secures resources for meetings,
conferences, travel, and work unit operations Maintains established
methods and organizational systems directed at the maintenance of
electronic/physical records related to work operations according to
established policies and procedures Serves as a first point of contact
for individuals and groups, provides basic organizational information
via phone, in person and through other communication mediums, and
routes... For full info follow application link. The University of
Wisconsin-Madison is an Equal Opportunity and Affirmative Action
Employer. Qualified applicants will receive consideration for employment
without regard to, including but not limited to, race, color, religion,
sex, sexual orientation, gender identity, national origin, age,
pregnancy, disability, or status as a protected veteran and other bases
as defined by federal regulations and UW System policies. We promote
excellence through diversity and encourage all qualified individuals to
apply. If you need to request an accommodation because of a disability,
you can find information about how to make a request at the following
website:
https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
- ** APPLICATION INSTRUCTIONS: Apply Online:
ipc.us/t/EEF6A0CD3EA045B5
