Certified Payroll Analyst
Job Description
The Payroll Analyst oversees end-to-end payroll processing for a large, multi-location workforce, including both regular employees and temporary laborers. This role ensures accurate and compliant payroll operations, with a strong emphasis on prevailing wage and certified payroll reporting. The analyst partners closely with field supervision and cross-functional teams to maintain data integrity, support onboarding and benefits processes, and uphold internal controls. This position offers the opportunity to contribute to process improvements while supporting a high-volume, fast-paced environment with strong potential for long-term career growth.
Responsibilities
Process payroll accurately and on time for a population of approximately 300-600 employees, including around 100 temporary laborers.
Manage prevailing wage calculations and complete certified payroll reporting in compliance with applicable requirements.
Work daily with an electronic time capture program and payroll systems, collaborating with field supervision to ensure accurate time entry, process adherence, and regulatory compliance.
Support the new hire process and onboarding of new team members by entering and maintaining accurate payroll-related data.
Process wage changes, leaves of absence (LOAs), and job status changes in JDE, ensuring timely and accurate updates.
Open and manage field job postings in JobVite in coordination with branch and field teams.
Run motor vehicle record (MVR) checks for new drivers as part of the hiring and onboarding process.
Assist field team members with the annual open enrollment process, providing guidance and support on payroll-related aspects.
Complete certified pay reporting to clients on a weekly basis, verify accuracy, and follow up with clients to ensure acceptance with no errors.
Prepare and submit monthly OCIP (Owner Controlled Insurance Program) reporting to clients as required.
Demonstrate continuous effort to improve operations by identifying opportunities to decrease turnaround times, streamline work processes, and enhance efficiency.
Collaborate cooperatively with branches and cross-functional teams to provide high-quality, seamless internal customer service.
Ensure all payroll is processed in accordance with documented SOX (Sarbanes-Oxley) controls and internal policies.
Provide backup support to the Administration Manager, assisting with administrative and operational tasks as needed.
Produce, revise, and distribute written communications such as memos, letters, and flyers to support branch and regional operations.
Maintain a high level of accuracy and accountability for all work performed, including payroll entries, reports, and documentation.
Answer branch phone lines as applicable, routing inquiries and providing responsive support to internal and external stakeholders.
Run reports as needed or directed by branch team members to support payroll, reporting, and operational decision-making.
File and maintain job and payroll records electronically, ensuring organized, accurate, and accessible documentation.
Essential Skills
At least 4 years of experience supporting payroll processing or garnishment processes for an employee population of 200 or more.
At least 4 years of experience with prevailing wages and certified payroll processing.
Proficiency with electronic time capture programs and payroll systems.
Experience processing wage changes, leaves of absence, and job status changes in systems such as JDE.
Experience with certified payroll reporting and OCIP-related reporting requirements.
Bi-lingual proficiency in Spanish, with the ability to communicate effectively in both English and Spanish.
Strong attention to detail and accuracy in data entry and recordkeeping.
Excellent organizational and time management skills, with the ability to meet deadlines in a high-volume environment.
Experience using Microsoft Excel, including basic sorting, filtering, and copy/paste functions.
Strong written communication skills for producing clear and professional memos, letters, and other documents.
Ability to collaborate effectively with field supervision, branches, and cross-functional teams.
Commitment to maintaining compliance with documented SOX controls and internal policies.
Job Type & Location
This is a Contract to Hire position based out of Seffner, FL 33584.
Pay and Benefits
The pay range for this position is $28.00 - $32.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seffner,FL 33584.
Application Deadline
This position is anticipated to close on Jul 15, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
