Workforce Management Analyst
Req number:
R6965
Employment type:
Full time
Worksite flexibility:
Remote
Who we are
CAI is a global technology services firm with over 8,500 associates worldwide and a yearly revenue of $1 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right-whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.
Job Summary
As a Workforce Management Analyst, you will be responsible for optimizing service delivery through strategic workforce planning, accurate forecasting, and efficient scheduling utilizing AI-driven platforms for predictive analytics and automation tools.
Job Description
We are looking for an experienced Workforce Management Analyst to optimize service delivery through strategic workforce planning, accurate forecasting, and efficient scheduling. This role ensures the right resources are available at the right time to meet service level objectives while maximizing operational efficiency and analyst productivity within our Service Desk environment. This position will be full-time and remote .
What You'll Do
Develop short-term and long-term contact volume forecasts using historical data, trend analysis, business intelligence, and AI-driven predictive analytics
Leverage AI to build and maintain dynamic forecasting models that adapt to evolving patterns and business needs
Calculate staffing requirements based on forecast volumes, service level targets, and operational constraints
Conduct capacity planning analysis to identify gaps and recommend hiring or resource allocation strategies
Collaborate with business stakeholders to incorporate planned initiatives and their impact on contact volumes
Integrate AI-driven scheduling solutions to optimize resource allocation and improve schedule efficiency
Create optimized schedules using workforce management software and Erlang C modeling principles
Coordinate time-off requests, ensuring adequate coverage during vacation periods and holidays
Develop contingency plans for unexpected volume spikes or staffing shortages
Utilize AI-powered real-time monitoring tools to proactively adjust staffing and maintain service levels
Track schedule adherence and identify patterns of non-compliance requiring coaching or process intervention
Coordinate break and lunch schedules to optimize service delivery throughout the day
Respond to urgent staffing needs by reallocating resources or implementing escalation procedures
Use AI-driven data visualization tools to generate actionable insights and enhance reporting accuracy
Analyze key metrics including service level, average speed of answer, occupancy, shrinkage, and adherence
Identify trends and anomalies in workforce data and provide actionable recommendations
Calculate and track shrinkage factors (training, meetings, breaks, absenteeism) for accurate planning
Present findings to leadership with clear insights that drive operational improvements
Continuously evaluate WFM processes and implement best practices from industry standards
Partner with Training, Quality, and Operations teams to understand business needs and priorities
Optimize schedule efficiency by analyzing shift patterns, coverage requirements, and service windows
Contribute to technology implementations and system upgrades affecting workforce management
Serve as a subject matter expert on workforce management principles and methodologies
What You'll Need
Required:
Associate's or Bachelor's degree in Business, Analytics, Statistics, Operations Management, or related field; OR equivalent combination of education and experience
Minimum 3 years of workforce management experience in a contact center, service desk, or customer service environment
Experience with AI-driven platforms for workforce management, including predictive analytics and automation tools
Demonstrated experience with workforce management software (e.g., NICE IEX, Verint, Genesys, Calabrio, Talkdesk, Aspect, or similar) and related platforms for scheduling, forecasting, real-time management
Advanced Microsoft Excel skills including pivot tables, VLOOKUP/XLOOKUP, complex formulas, and data visualization
Strong understanding of statistical concepts and forecasting, machine learning algorithms, and AI-driven forecasting methodologies
Ability to shape and execute a vision for AI-enabled workforce management strategies
Ability to interpret complex data sets and translate findings into actionable strategies
High degree of accuracy and attention to detail in forecasting, scheduling, and data analysis
Problem Solving skills with ability to quickly identify issues with creative and practical solutions
Clear and concise communication with both technical and non-technical audiences
Ability to prioritize competing demands and meet deadlines in a fast-paced environment
Comfortable with ambiguity and able to adjust quickly to changing business conditions
Ability to work effectively across departments and with all levels of the organization
Understanding of contact center operations and key performance indicators
Familiarity with Erlang C calculations and workforce optimization principles
Knowledge of service level agreements (SLAs) and their impact on staffing
Awareness of industry best practices for schedule adherence and occupancy targets
Preferred:
Talkdesk WFM platform experience
Knowledge of contact center telephony systems (ACD) and performance metrics
Understanding of ITIL framework principles
Physical Demands
Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards
Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.
Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard and monitor
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Reasonable accommodation statement
If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 - 8111.
$70,000-$71,000
The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role receive paid time off and may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.
