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Job Description:
Document Controller
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Parsons is seeking an experienced and detail-oriented Document Controller to join our team! In this role, you will be responsible for managing all aspects of document control and project documentation, ensuring proper distribution, tracking, and retrieval of project documents throughout all project phases.
What You'll Be Doing:
- Managing document control processes from project initiation through to close-out, ensuring documents are properly tracked, updated, and archived.
- Scanning and electronically distributing documents as PDF digital copies to designated recipients, and uploading them to the client Contract Management System.
- Maintaining a hard copy reference library for all project documentation to ensure quick and easy retrieval of information.
- Utilizing the latest version of Primavera Contract Management to control and update the status of contract documents.
- Preparing, registering, and tracking various documents such as correspondence, reports, payment requisitions, variation orders, site instructions, punch lists, and NCRs in Primavera Contract Management.
- Tracking and updating the status of submittals, safety reports, RFCs, site minutes of meetings, progress photographs, contract issues, and drawings.
- Producing regular reports on outstanding actions and responses on correspondence through Primavera Contract Management.
What Required Skills You'll Bring:
- Diploma or specialized training in Primavera Contract Management, or similar software.
- Minimum of 5 years of experience in document control, with at least 3 years using EDMS (preferably Primavera Contract Management).
- Extensive experience in document control throughout the project lifecycle, from initiation to close-out, using integrated project services functions.
- Proficiency in English, both written and spoken, with strong technical writing and communication skills.
- Proficient computer skills with experience in managing electronic documentation systems.
- Preferably at least 3 years of experience working in the Gulf region.
- Ability to manage concurrent projects and handle large volumes of documentation in a structured and organized manner.
- Experience in producing detailed reports and tracking documents to ensure compliance and meeting deadlines.
What Desired Skills You'll Bring:
- Strong organizational skills and the ability to prioritize tasks effectively.
- Ability to work under pressure and maintain high standards of accuracy and attention to detail.
- Problem-solving skills to address and resolve document management issues promptly.
- Experience with project management software and document management systems for seamless project documentation integration.
Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.
We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!
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