501271 Functional Operations Specialist
Work Location: Huntsville, AL
Schedule: Full Time
Relocation: Negotiable
IronMountain Solutions, Inc. is seeking a Functional Operations Specialist supporting the Army Aviation Product Office; Aerial Communications and Mission Command Product Office. The main functions will be in the form of planning, integrating, coordinating and strategic communications across each product team, Functional Branches, Platform offices (both enduring and future fleets), as well as with other internal (PM AMSA and PEO AVN) and external (e.g. ASAALT, PEO C3T, AE-RDD, FVL CFT, DAPR-FDV, DAMO-AV, etc.) agencies.
Overview:
Program planning, scheduling, report preparation, briefings, and providing support to management. Requires a balanced capability between understanding of business and programmatic functions (e.g. acquisition, cost estimating, budget, etc.) with staff actions in the areas of both planning and execution. Interfaces daily with military and civilian personnel, contractors, stakeholders, and users in a team environment.
Serves as a specialist in the area of Platform Integration, supporting efforts to integrate Avionics into multiple complex aircraft. Supports development of hardware and software solutions and integration into aircraft programs (rotary/fixed wing, UAS), to include oversight of airworthiness qualification of avionics systems and subsystems. Focus may Include:
Communications related programs, especially software defined radios that require a working knowledge of Modular Open System Approach (MOSA) architecture, technology, and avionics development to successfully field capability to the warfighter such as Air Ground Networking Radio (AGNR), Aviation Radio Control Manager (ARCM), ARC-231A, and Control Head Unit (CHU).
Mission command systems to integrate capabilities such as, but not limited to, Integrated Mission Planning and Airspace Control Tools (IMPACT) and Blue Force Tracker 3.
CMOSS Mounted Form Factor (CMFF).
Directed requirements and other projects such as Rotary Wing Contingency Communications (RWCC).
The candidate should have experience performing technical oversight within the DoD systems acquisition and contracting process, from development to operational testing and production.
Requires an understanding of the airworthiness process for hardware and software, e.g. MIL-STD and civil processes, qualification process (e.g. military and civil airspace qualification processes, component qualification, system qualification, and flight qualification) writing/reviewing/estimating Statements of Work, development planning, test planning, and tracking Original Equipment Manufacturer (OEM) progress, and fielding & support planning (e.g. software loaders, TMs, planning production).
Must develop and maintain frequent interactions with stakeholders (e.g. requirements community, aviation platform offices, test support) and support to programmatic leadership (e.g. developing integration plans, cost estimates, support budget planning, answering taskers).
The individual must demonstrate the character and temperament to work within the Government/contractor program office team, external stakeholders, and industry partners, to facilitate avionics platform integration and resolve associated functional and performance issues.
Job Responsibilities:
Assists leadership with overseeing functional operations of the Product Office
Assists functional staff and HQs with developing and codifying ACMC processes and procedures
Supports platform integration activities through synchronizing ACMC activities (cost, schedule, and performance) with Platform offices and PM AMSA
Assists ACMC Functional Leads with task management to expand their span of control and prioritization of efforts
Ensures ACMC policies align with and advances strategic objectives
Analyzes and maintains operational data
Develops improved operations for each functional staff element to increase effectiveness, efficiency, and productivity
Coordinates and synchronizes Product and Functional teams to confirm completion of taskers and execution of established or directed processes
Trains staff, Product, and Functional teams in policies and procedures
Develops new strategies to increase the output for the Functional Teams
Keeps accurate records of key meetings and ensures follow-up/compliance of decisions (e.g. Running Action Item List (RAIL), Plan of Action and Milestones (POAM), etc.)
Manages office battle rhythm (meetings, agendas, tasking requirements, product development, and administrative documents)
Works with AMSA Leadership and other Project Office Headquarters Staff to synchronize and coordinate all ACMC Functional Office actions.
Works with AMSA BMD, LMD, TMD, Ops, Futures, International, and Headquarters to support taskings and directives
Assimilates information from numerous sources and provides recommendations to leadership
Issues, reviews, and tracks taskings for ACMC
Coordinate functional activities with other Project/Product Offices, other government agencies, and contractors to promote effective information exchange, synchronization, and coordination
Creates and staffs briefings and memoranda
Assists functional leads with daily and weekly reports to higher headquarters (e.g. staff call notes, significant actions reporting, CCIRs, and other daily/weekly reports as required).
Reviews functional staff documents for compliance with AR 25-50 formatting, grammar, spelling, and composition per the Army writing standard, and correctness/accuracy of content. Staff documents to ensure functional and APM review before providing to PdM/DPdM for signature/concurrence/approval/release.
Establishes processes and procedures to ensure documents are processed expeditiously and are finalized on or before established suspense/need dates
Utilizes ETMS2 tasking system to manage Internal and External Taskers
Prepares Face Change, New Hire Forms, Manpower Database Worksheets, and Position Descriptions for Functional Teams
Prepares Move (cube change) forms for Functional Teams.
Updates and keeps current for Functional Teams:
Work Force Data Manager
AMSA Ops Leadership Board
Org Chart Manpower and Force Structure Chart
Calendars
Alert Roster
Attends HQ's, Ops, and Product Team Meetings. Serves as recorder/scribe for key meetings, when directed (e.g. POM/SPAR, P&R reviews, etc.) and publishes minutes
Coordinates and executes 05/06 level events and activities when directed
Performs other duties as assigned
Education and General experience:
Bachelor's degree and ten years of relevant experience.
Comprehensive knowledge of Army regulations, acquisition policies and precedents, program goals and objectives, and work processes of the organizations supported, as well as relationships with other programs within Department of the Army
Familiarity with AR 25-50, Preparing and Managing Correspondence, and experience in preparing official correspondence
Army Acquisition experience
Program Management experience and extensive knowledge of contract actions and documents to include but not limited to Statements of Work and Integrated Master Schedules
Ability to manage multiple projects simultaneously, work effectively and well with others (high emotional intelligence quotient)
Plans, organizes, and directs the work of teams or task forces to accept recommendations, changes, or conflicts among team members
Adept with Microsoft Programs, to include, but not limited to SharePoint, Outlook, Word, PowerPoint, and Excel
Willingness to learn and use specified programs used within the organization such as EMTS2, Comprehensive Cost and Requirements (CCaR)/Project Management Resource Tools (PMRT), GFEBS, LMP, cProbe, Power BI, SCIP, etc.
Must possess outstanding communications skills, both written and verbal.
Skilled in interpersonal and intergovernmental communications.
Outstanding analytical skills
Excellent organizational skills
Strong problem solving skills
Experience with task management programs a plus
Experience with Microsoft TEAMS a plus
Clearance Requirements: Must have an Active Secret Security Clearance or ability to obtain and maintain a Secret Clearance.
IronMountain Solutions is an Equal Opportunity Employer/SDVOSB
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