Job Description:
We are searching for an Event Manager. This role will work in a remote capacity, but applicants have to be local to the DMV (DC, Maryland, Virginia) area.
Coordinate activities of staff, venue personnel or clients to make arrangements for group meetings, events or conventions.
Responsibilities:
- Work with team and client to plan all aspects of large and small virtual and in-person events, including but not limited to venue selection, platform selection, registration process, digital and hardcopy materials for use leading up to and during the event, theme, and technology needs.
- Develop event planning timelines and monitor proactively to ensure team meets all deadlines.
- Manage event registration processes from setup and instructions through after action reporting.
- Manage and provide day-of event support, including registration and check in, vender management, note taking and problem solving.
- Manage all aspects of the planning and organization of virtual and in-person events including theme development, equipment and technology needs, invitation and registration system support, material development, support for day(s) of event and after action report development.
- Conduct market research on platforms, venues and speakers, gather information and negotiate contracts prior to closing any deals.
- Interact, engage and coordinate with government stakeholders and high-level officials to collect requirements and provide reports for program events.
- Create schedules and manage projects to ensure that major event milestones are met and delivered according to project schedules.
- Ensure compliance with insurance, legal, health and safety obligations.
- Propose ideas to improve provided services and event quality.
- Create and maintain websites for organizational events using an event management system.
- Specify and organize staff requirements and coordinate their activities.
- Engage and respond with event attendees as main point of contact.
- Manage and provide day of event support, including registration and check in, vender management, note taking and problem solving.
- Proactively manage arising issues and troubleshooting during rehearsals or day of the event.
- Coordinate registration and contracting of booths at conferences and workshops.
- Conduct pre- and post- event evaluations and report on outcomes.
- Perform other duties as requested.
Qualifications:
- Education: Bachelor's degree. Experience exceeding the minimum may be substituted for education.
- Work Experience: At least 2-4 years of experience.
- Principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services and evaluation of customer satisfaction.
- Communication and dissemination techniques and methods. This includes alternative ways to inform and notify via various media.
- Knowledge of various event and meeting platforms and registration applications.
- Administrative and clerical procedures in accordance with the company's best practices.
- Terms and concepts commonly expressed in the Armed Services and federal government.
- Microsoft Office familiarity.
- Must be a U.S. citizen
- Must be able to obtain a favorable background check
Skills:
- Effective communication skills, Self-direction,Problem-solving,Teamwork,Attention to detail, Organization
- Coordinating timelines and requirements across internal and external teams.
- Maintaining accurate information on notification or scheduling applications and/or websites.
- Identifying and tracking attendees and staff.
- Conveying event information to customers.
- Leveraging existing resources to strategize an event.
- Adjusting event information thoroughly across all media.
- Project Management Plan, direct or coordinate the operations of the project team. Formulate team strategies, manage daily operations.
- Customer Management Plan, direct or coordinate the distribution of deliverables or services to the customer. Coordinate contract requirements with the project team, determine the preferences of customers and monitor the progress of the collaboration.
- Quality Assurance Regulation Support quality assurance programs. Support quality control policies and procedures through the adherence to quality standards.
Benefits - We offer a comprehensive benefits package for Full-time Employees to include the following:
- Health, dental, vision
- Generous vacation and holiday leave
- Flexible Spending Account (medical and dependent)
- 401(k)
- Group Llfe insurance
- Short-term and long-term disability
- Tuition assistance and/or professional development training
- The Bowen Group is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.
