RECORDS ADMINISTRATOR
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RECORDS ADMINISTRATOR
Salary
$62,343.84 - $79,384.50 Annually
Location
16930 John F. Kennedy Blvd.
Job Type
Full Time
Job Number
35482
Department
Houston Airport System
Opening Date
11/01/2024
Closing Date
11/14/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Division/Section: George Bush Intercontinental Airport / Corporate Services (WID)
Workdays & Hours : Monday to Friday 8:00Am to 5:00PM, Occasional Weekend/Holidays ( Subject to change)
PURPOSE OF DIVISION
The Workforce Innovation and Development (WID) team is dedicated to supporting the operations and employees of the Houston Airport System (HAS). The focus of WID is to prepare the HAS workforce of today for the needs of the department tomorrow. WID serves as an internal resource for all HAS divisions and as a liaison for the department with COH Shared Services (HR and Payroll). WID works to provide a positive experience department-wide and assist in all efforts to grow, develop, engage, and support the HAS workforce.
PURPOSE OF THE POSITION
The purpose of the Records administrator is to assists with developing, implementing and maintaining a records management program for the City of Houston, Department of Aviation legal and business records, including retention, storage, retrieval, security, indexing and dissemination of all documents. The position will assist in managing the storage, access and preservations of active and historic records and the storage and disposal of inactive and obsolete records. Advises staff in records management techniques and procedures, records protection, storage, retrieval, elimination and preservation, and automated records processing applications for all of HAS. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.".
The Records Administrator duties include, but are not limited to:
Developing policies and procedures related to the creation, distribution, organization, maintenance, use, retention and disposition of records for the City of Houston.
Develops and maintains retention and disposition schedules for the City of Houston, Department of Aviation.
Analyzing and assisting departments in establishing records management programs, including retention requirements, vitalness and protection, media format and filing systems.
Trains on City records management policies and procedures.
Ensuring compliance and keeps current on applicable federal, state and local regulations. May serve as liaison to the Texas State Library.
Keeping current on technologies related to records management and implements as appropriate.
Conducting periodic reviews of file systems, checking for file integrity and purging records when indicated in the approved retention schedules.
Setting up new files to meet information management requirements and improving information access.
WORKING CONDITIONS
The position is physically comfortable, the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements. May be exposed to minor dust and possible allergens when working with old paper files. Must be able to lift 35lbs.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business Administration or a related field.
EXPERIENCE REQUIREMENTS
Four years of progressively responsible experience in records management are required.
SUBSTITUTION
Responsible professional records management experience may be substituted for the education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None
PREFERENCES
PREFERENCES:
Certified Records Analyst or Records Manager from ICRM preferred.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. Department may administer skills assessment test.
SAFETY IMPACT POSITION
YES - this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
Pay Grade 23
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (281-233-1842). If you need login assistance or technical support call 855-524-5627. If you need special services or accommodations, call (281-233-1842). (TTY 7-1-1).
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying. For further information pertaining to the Houston Airport System, please visit: https://www.youtube.com/watch?v=EDWLV_sJFoM.
EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
11 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Are you a Houston Airport System employee?
Yes
No
03
What is the highest level of education you have completed?
High School Diploma / GED
Associates Degree
Bachelors Degree and Beyond
None of the Above
04
Please indicate the degree concentration you obtained ("See Resume" is not acceptable, if statement does not apply, please insert N/A)
05
How many progressively responsible verifiable years of records management experience do you possess?
Less than 4 years
4 years but less than 6 years
6 years but less than 8 years
8 years or more
No experience
06
Why is Records Management important to you?
07
Is there a difference between Document Management and Records Management? If so, please explain (in your own words) what it is.
08
Please explain your experience with document conversion (paper to electronic) and legacy video/audio files to current MPG/MP3 files.
Required Question
