Job Description
We are looking for a self-starter to join our Business Operations Team. This person will support the DEAMS Functional Management Office (FMO) and AF Accounting Operations Center (AFAOC) teams with all general administrative needs including scheduling appointments and planning meetings, managing phones, emails, correspondence, in/out/transfer processing, record maintenance, and morale/team support. This candidate will support dynamic DEAMS FMO and AFAOC teams and ensure our day-to-day office operations run smoothly. Support is to a team of both government and contractors, averaging 180 personnel, as well as executive assistant to senior-level DEAMS government leaders. For this position, the candidate will use organizational skills to manage office space and will collaborate with clients and colleagues in a fast-paced environment. The candidate will need excellent verbal and written communication skills.
Additional duties include:
Interpersonal skills-strong interpersonal skills required for interacting with senior professionals (including, civilians, military, and contractors), fielding executive calls, setting up meetings and calls
Discretion - must be able to maintain confidentiality
Event Planning; itinerary, agenda, scheduling/coordinating attendees and event details, development of briefing or event material and protocol
Scheduling - manage the schedule of the senior leaders, including setting up meetings and making complex travel arrangements
Coordinate with the Program Management Office (PMO), FMO, AOC, and leadership on governance structure meetings and other formal recurring/non-recurring meetings
Schedule coordination, briefing material development/coordination, agenda development
Manage important deadlines to include coordinating and formal tracking of program suspenses and action items
Document production and management - transcribe, format, edit, retrieve, and electronically file and track documents and presentations; must also be able to route documents successfully through an established approval process
Track/control FMO/AOC program information (official records/non-official documents)
Source and maintain program library
Writing and research - draft correspondence, memos, and presentations as well as conduct public policy research
Prepare bullet background papers, e-mails, program data support material
Prepare and coordinate on staffing packages
Technical expertise - must be proficient and comfortable setting up conference calls, video conference calls, video presentations, and other technology used by the DEAMS FMO/AOC
Qualifications
Minimum 2 years of administrative experience
Ability to communicate effectively with all levels: senior leaders, managers, and large staff of remote employees
Proficient with Microsoft Outlook, Word, Excel, PowerPoint, and virtual meeting environments
Provide back-up assistance and support to other administrative duties during periods of absence and/or surges
Ability to obtain a U.S. secret level security clearance (requires US Citizenship)
Preferred Qualifications:
Previous Air Force Executive or Administrative experience a plus
Bachelor's Degree
KCO1701
LI-MA1
Overview
Exclusively focused on the Government, Kearney & Company provides financial services, including auditing, consulting, and technology services. Our commitment to our employees and clients as well as to dedication and trust, critical values to our Firm, have led to Kearney's recognition as one of the leading accounting firms in the country. Based on our employees' feedback, we are also consistently rated a Best Place to Work. Employment at Kearney means a flexible, collaborative, and open-minded work environment. We hope it is your "first easy decision." Learn more at www.kearneyco.com/careers.
The expected salary range for this position is between $55,000 and $
