As the Administrator 3, you will assist with the day-to-day administration of the companys stock incentive and employee stock purchase plans utilized on a global basis. In this role, you would assist with maintaining the tools, systems, and processes for administering these plans. You will partner with key stakeholders in our Finance, Accounting, Legal, Tax and HR teams.
Our global stock administration team reports within the Securities and Corporate Governance team in Legal.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manage day-to-day activities relating to the companys stock incentive and employee stock purchase plans
Partner with HRIS to maintain the stock database (Equity Edge Online)
Coordinate with transfer agent and brokers to settle transactions timely, reconcile with transfer agent (issuance and shares outstanding)
Prepare recurring monthly/quarterly and ad-hoc reports, including forecasts, for HR, accounting, payroll and treasury teams, ensure compliance with federal/state regulations and securities laws
Maintain the companys intranet page for Global Stock Administration
Maintain and update the companys online Insider Trading Clearance Request application and related clearance processes and trading blackout windows
Maintain and update list of insiders pursuant to the companys insider designation policy and distribute and track acknowledgement of the related insider materials
Prepare and distribute year-end tax statements and materials to participants
Prepare, distribute online grant agreements and deliver timely communication to participants
Administer the Companys global Employee Stock Purchase Plan and all related activity (e.g., record keeping, manage enrollment activity and communication, communicate contribution changes to Payroll teams weekly, review wage codes, contribution collection, education trainings, post-purchase reporting, disposition tracking, etc.)
Process global equity activity, including grants and releases and report applicable income and tax withholding to global Payroll teams
Manage impact on global equity pursuant to global mobility cases including participant transfers
Perform quarterly and yearly reconciliation and audit of data sets (W-2 income records between Equity Edge Online and Payroll, ESPP contributions received, tax jurisdictions, tax withholding rates, YTD tax accrual, etc.)
Prepare, mail and process tax-disposition surveys at year end
Prepare year-end equity reports for international locations
Coordinate and report 1099-MISC income for non-employees at year end
Review equity tables for inclusion in the proxy statement
Assist with drafting and/or reviewing Forms 3, 4, 5 (Section 16 filings)
Managevariety of country specific regulatory filings and compliance (e.g., Malaysia IM filings; China SAFE)
Provide excellent customer service to equity participants in answering questions relating to RSUs and the ESPP
Keep current with regulatory, legal and other developments (e.g., SEC, FASB, IRS and non-U.S. tax rules and regulations) affecting the treatment of equity compensation
