The Office of the Brooklyn Borough President is seeking a highly motivated and forward-thinking professional to serve as its Special Assistant to the Chief of Staff for the Chief of Staff. The Special Assistant to the Chief of Staff will report directly to the Chief of Staff and work in coordination with the executive team to schedule meetings, events, speaking engagements and coordinating their specific details. The Special Assistant to the Chief of Staff will also work with all members of the Executive Team in serving as one of the main points of contact for the Chief of Staff the Special Assistant to the Chief of Staff will also be responsible for the following:
Complete administrative duties for the Chief of Staff assist with meeting notes and coordinate communication between the Chief of Staffs units.
Facilitate administrative communication between the executive unit and internal and external departments and constituents.
Provide occasional support to the Deputy Chief of Staffs.
In the absence of the executive assistant manage the Chief of Staffs calendar, appointments, travel arrangements, conferences, and seminars.
Draft and edit correspondence, communications, and other documents on behalf of the Chief of Staff.
Provide excellent customer service experience both online and offline.
Serves as a secondary point of contact for the executive assistant.
Minimum Qualifications Requirements:
1.A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities in an area related to the duties described above; or
2.High school graduation or equivalent and three years of experience in community work or community-centered activities in an area related to the duties as described above; or
3.Education and/or experience which is equivalent to 1 or 2 above. However, all candidates must have at least two years of experience as described in 1 above.
Preferred Skills:
At least 3 years of administrative experience working as a scheduler, executive assistant, or other relevant position.
Excellent written and verbal communication skills.
Outstanding attention to detail, especially as it relates to managing calendars and written communication.
Effectively able to manage time in a fast-paced environment and take direction well from management.
Proficiency in using various Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook; familiarity with virtual platforms (e.g., WebEx, Zoom, and Microsoft Team).
Excellent organizational skills, with the ability to manage multiple projects at once.
Exceptional ability to execute reliably by solving problems proactively and prioritizing time and tasks.
Resilience to navigate competing priorities and constant change.
In addition to English, fluency in a foreign language including Spanish, Mandarin Chinese, Cantonese, Russian, Korean, Haitian Creole, Arabic, Bengali, Hindi, Urdu, Yiddish or Hebrew is a plus.
To apply: Submit a resume, cover letter, and the contact information for three professional references to BKBPHR@brooklynbp.nyc.gov with the subject line Special Assistant to the Chief of Staff Submission of an application package does not guarantee that you will receive an interview. Only those candidates under consideration will be contacted.