We are seeking a fast learning office assistant who will support our lead executive staff in the daily operations of our company.
The Position
Serve as a backup in various departments
Support the administrative team by assisting with, travel arrangements, reports and otherwise supporting the CEO, Agency Administrator, and management
Read and route mail, bills, and phone calls to the appropriate person/department
Coordinates prepare and records meetings
Creates and manages electronic systems (i.e. phone system) and the accounts associated with that system
Place orders and manage changes (i.e. brochures, business cards)
Qualifications
Strong experience with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.)
Excellent calendar management skills
Strong communication skills
and multilingual in either Russian, Polish, Ukrainian, or nearby languages
Strong organizational skills
High attention to detail
Experience working with confidential/sensitive material in a discreet and professional manner
Ability to prioritize and manage a heavy workload
Ability to work under pressure and within tight deadlines
Flexibility and aptitude for multitasking
Excellent interpersonal, verbal, and written communication skills
Benefits
Opportunity for advancement
Medical
Dental
Vision
Life
PTO, paid holidays, and paid vacation
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