Our Admin Assistant is responsible for ensuring that an office is organized and that daily tasks are completed efficiently. Admin Assistants have a wide range of duties to complete, and they must be willing to take on extra administrative tasks as and when required by colleagues and managers. Their primary duties and responsibilities include:
Acting as a point of contact for customers, clients or suppliers via email, over the phone or in person
Welcoming visitors to the building, organizing security clearance and showing them to meetings
Booking meeting rooms for colleagues and arranging meeting schedules
Organizing filing systems and updating office databases
Processing invoices, tracking receipts, inputting expenses and other basic bookkeeping tasks
Arranging travel plans and hotel stays for staff members
Ordering new office equipment, such as stationery, printer refills or staff uniforms
Scheduling office meetings between teams, managers and departments
Responding to questions and requests for information
Our successful Admin Assistant candidate will have various prerequisite skills such as a high level organizational, administrative and clerical skills, as well as excellent communication, interpersonal skills and a basic knowledge of the industry the company works in or their products and services they sell. Other important skills and qualifications can typically include:
Confidence to communicate effectively and accurately with a wide range of people, from senior management and CEOs to customers and suppliers
Ability to accurately transcribe messages and record information over the phone or in person
Proficiency in computer programs, particularly Microsoft Word or Google Docs
Data entry skills and knowledge of databases and spreadsheets, including Microsoft Excel and Google Sheets
Ability to use basic accounting software such as Quick Books to generate invoices and receipts
Ability to use scheduling software and workflow programs, including Google Calendar and Outlook
Knowledge of human resources procedures, such as entering payroll information and keeping personal employee information confidential
This position is 30-40 hrs a week, Monday-Friday with all Federal Holidays paid time off. 1-2 years office experience preferred but will train.
Please provide resume if interested in interviewing
+++++++++++++++
? Looking for more jobs like this? Find more at CareerOneStop, sponsored by the U.S. Department of Labor Employment and Training Administration.
+++++++++++++++