Description
INTRODUCTION
Interested in working in aviation? Are you looking for a job with stability and growth opportunities? If you are looking for a career with growth potential and work well in a fast-paced, team-oriented environment, we want to speak to you!
Perks of the job:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Vision insurance
Paid time off
Growth potential
WHY WORK FOR PRIMEFLIGHT?
We are committed to being a leading provider of commercial services within the aviation industry
Our teams focus on maintaining a positive working environment and treating all team members with respect
With more than 200 locations across the world, we offer opportunities for career progression
Enjoy a competitive pay scale
ABOUT US
We perform a wide range of airport support services globally on behalf of commercial airlines. Join us for a rewarding career in the aviation industry!
Job Description
Our Office Administrator is a crucial role responsible for managing the day-to-day administrative operations within the organization. This position involves coordinating office activities, supporting various departments with clerical tasks, and ensuring efficient office management. The Office Administrator is also in charge of managing correspondence, organizing files, scheduling meetings, and maintaining a professional office environment. Additionally, this role requires liaising with external partners and suppliers, managing office supplies, and assisting with special projects as needed.
Qualifications
Manage day-to-day administrative operations in the office
Assist with Recruiting, Hiring and training of local employees
Daily Management of timekeeping entries, payroll and assisting with issues
Handling HR related issues, communication with corporate and file management
Coordinate office staff activities to ensure maximum efficiency
Handle phone calls, correspondence, and filing systems
Organize meetings, schedules, and maintain the office calendar
Manage travel arrangements and accommodations for staff
Oversee office supplies inventory and place orders when necessary
Ensure the office environment adheres to health and safety policies
Assist in the preparation of regularly scheduled reports
Maintain a clean and enjoyable working environment
Provide general support to visitors and assist in handling customer inquiries
Liaise with facility management vendors, including cleaning, catering, and security services
Support budgeting and bookkeeping procedures for the office
Coordinate with HR to manage office policies as necessary
Participate in the coordination of company-wide events or conferences
Implement and maintain procedures/office administrative systems
Minimum age of 18 years old
At least 2 years of experience in office administration or a similar role
Proficiency in Microsoft Office Suite and experience with office management software
Excellent organizational and multitasking skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to work independently and as part of a team in a fast-paced environment
Comfortable working with computers, mobile devices, and tablets
Ability to pass a drug screen
Eligibility to acquire needed credentials and clearances (FAA, TSA, Port Authority, U.S. Customs and U.S. Postal- as applicable)
Must be able to read, write and speak English
Physical activity may include:
Position is generally sedentary, sitting for long periods of time, with occasional mobility in an office environment
Ability to lift up to 25 pounds
Be able to hear and respond to the spoken voice and to audible alarms generated by an office environment
Ability to access and interpret information in print and electronically, including the use of adaptive technologies or methods as necessary
Effectively communicate with colleagues and clients, both in-person and through electronic means
Tasks may involve repetitive motions of the wrists, hands and or fingers due to continuous typing or writing
Airlines are 24/7, so we need our team members to be flexible to work various shifts including nights, weekends and holidays. The successful PrimeFlight Aviation Services team member brings their "A" game every day with energy and enthusiasm, respect for their team, and the highest regard for safety!
PrimeFlight Aviation Services, Inc. is proud to be an equal opportunity employer. All applicants and employees are considered and evaluated for positions at PrimeFlight Aviation Services, Inc. without regard to race, ethnicity, religion, color, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, uniform service member and veteran status, marital status, pregnancy, age, protected medical condition, genetic information, disability, or any other protected status in accordance with all applicable federal, state/province, and local laws.
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