Upper Marlboro Maryland 20772
POSITION SUMMARY
The Operations Support Specialist will provide administrative support to the North American Operations Recruiting team. This role will collaborate with Recruiting, Human Resources, and external candidates, to ensure that new hires are set up for their first day with Constellis. This is a hybrid position requiring 2+ days a week in the Upper Marlboro, Maryland office.
RESPONSIBILITIES
Under general supervision, provides administrative support and is responsible for smooth communications between the department/division and customers, suppliers, and other departments/divisions.
- Send, receive, and verify the completeness and accuracy of all documentation pertaining to new hires
- Assemble new hire packets for orientation and facilitate orientation sessions
- Audit personnel documents, update electronic files, maintain databases, documentation, data backups, and the confidentiality of records
- Ensure documents are complete, current and stored appropriately and securely
- Answer employee questions and incoming calls, provide information on routine inquiries, and take messages/forward callers as appropriate
- May perform general clerical duties, including filing, photocopying, faxing, scanning, and mailing
- Size applicants for new uniforms, place orders and issue out uniforms
- Process invoices for uniforms through vendor systems
- Maintain cleanliness and organization in the warehouse
- Other duties as assigned
QUALIFICATIONS
- HS Diploma required; Bachelor's Degree, preferred
- 3+ years of administrative experience required
- Experience working U.S. Government contracts, preferred
- Experience working in a warehouse setting, preferred; ability to lift up to 30lbs
- Advanced proficiency with MS Office, preferred
- Effective oral and written communication skills with all levels of the organization
- Strong organizational skills with the ability to manage time and multiple priorities to completion
- Problem-solving skills with an analytical thought process
- Ability to adapt to a rapidly changing environment
BENEFITS
Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.
- Medical, Vision & Dental Insurance
- Paid Time-Off Program & Company Paid Holidays
- 401(k) Retirement Plan
- Insurance: Basic Life & Supplemental Life
- Health & Dependent Care Flexible Spending Accounts
- Short-Term & Long-Term Disability
- Personal Development & Learning Opportunities
- On-the-job Training, Skills Development & Certifications
- Employee Referral Program
- Corporate Sponsored Events & Community Outreach
WORKING CONDITIONS
Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday standard core hours, however some extended or weekend hours may be required.
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Constellis / Equal Opportunity Employer
CSL-9396 5001066783200 JBCST 8/29/2024