Position Overview
RMGS, Inc. is currently recruiting Protocol Specialist to support NSW Command in San Diego, CA.
Roles and Responsibilities
- Assist with handling ORF contract finalization for all event venue utilization and catering services. Assisted with all Official Representation Fund (ORF) paperwork and maintained program records and inventory for WARCOM.
- Cash collection and inventory of gifts, personnel flags, and ORF mementos. Conduct monthly and annual audits of current Petty Cash funds. Ensure all transitions are reviewed, audited, and accounted for. Collect, monitor, and review all payments on the Protocol Venmo account.
- Assist with preparing SOE for KLEs and communicating with external and internal leaders.
- Ability to research email addresses and contact info for community leaders, principals, and other critical POCs.
- Assist with the coordination with appropriate individuals to facilitate arrangements for site and facility selection, gift exchanges, appropriate menu selections, meetings, invitations, seating arrangements, etc.
- Primary invitations coordinator for special events hosted by WARCOM with DV present. (Creating, sending, monitoring, collecting, distributing, etc., on the Air Force Institute of Technology e-Invitations system).
- Prepare and update presentations, protocol briefings/reports, correspondence, and perform special projects such as tent cards, creating timelines, quarterdeck KLE reference sheet, calendar invitations for KLEs, produce and post parking reservations signs etc.
- Compile a comprehensive DV weekly binder consisting of bios, KLE SOE, and TPs, which diligently maintain weekly.
- Monitor and update the Protocol SharePoint portal to include the DV tracker when necessary - update as needed and tasked.
- Flexible work schedule to be able to support early and late evening shifts. Assist with the set-up of events on and off base sites (reception, meetings, socials, etc.)
- Ability to safely drive DVs (Active driver’s license and ability to obtain/maintain Government Driver’s License). Assist in escorting distinguished visitors as directed.
- Make reservations for equipment and vehicles to support DV events.
- Prepare and route official gift acceptance dispositions resulting from gifts received at Distinguished Visitors and Key Leader Engagements given to the Commander, Force Master Chief, and Chief of Staff.
Required Qualifications and Experience
- Provide a minimum of 5 years of collective experience within the last 10 years performing the protocol functions described in section 4.3 in support of the U.S. Navy or other DoD agency equivalent.
- Possess excellent work ethic, verbal, and written communication skills, and be detailed and accurate in performing all administrative and routine functions.
- Be able to enter data into multiple databases accurately on a Personal Computer (PC) with common/standard business software programs. Be proficient in Microsoft SharePoint, and Microsoft Office applications to include Word, Outlook, Excel, and PowerPoint.
- Able to work in an environment that is fast paced, completing multiple tasks, and meeting stringent timelines.
- Possess a SECRET Security Clearance
- Possess a valid state driver’s license.
- Maintain a clean workspace.
Company Overview
RMGS, Inc. is a growing, small business head-quartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law.
Company Benefits
RMGS, Inc. offers the following benefits as applicable:
- Medical, dental, and vision insurance and/or TRICARE supplemental insurance
- Short and long-term disability insurance
- Accidental death and dismemberment insurance
- Group and supplemental life insurance
- Supplemental insurance (Accident and Critical Care)
- 401(k)
- Workers’ compensation
- Direct deposit
