Description
At Thompson, your organizational talents directly support our clinical leadership-and in turn, improve patient care. You'll work alongside experienced Nursing Directors and our Chief Nursing Officer who welcome your ideas, recognize your contributions, and empower you to grow.
Schedule: Full time, days.
Pay Range: $20.00-$25.00, based on experience.
Comprehensive benefits:
Medical, dental, vision; retirement plan with matching; free parking.
Tuition reimbursement up to $6,000/year.
Four weeks paid time off plus wellness resources-onsite gym, Zen Room, biometric screenings, Success coaches.
A culture built on CARES values (Commitment, Action, Respect, Excellence, Service) and peer-driven recognition through Shining Stars and CARESCount.
Main Function: As the Administrative Assistant for Nursing Administration, you'll be a central figure that keeps our department running smoothly. Your proactive coordination, meticulous attention to detail, and clear communication will ensure that critical nursing initiatives stay on track-and that our leadership team can focus on strategic priorities.
Key Responsibilities:
High-Level Meeting & Calendar Management- Own scheduling and logistics for multi-hour, high-visibility nursing committees (e.g., Nursing Practice Council).- Prepare agendas, take and distribute detailed minutes, and track follow-up action items.
Executive Support & Back-Up Coverage- Act as an administrative partner to the VP Patient Care Services/CNO-managing email triage and confidential correspondence.- Step in for the Executive Assistant when needed, maintaining continuity in daily operations.
Event Coordination & Departmental Celebrations- Plan and execute Nurses Week events and other recognition programs, partnering with interdisciplinary teams to ensure seamless delivery.- Assist with budget tracking, vendor selection, and on-site logistics.
Professional Development Tracking
Process Improvement & Daily Operations- Identify opportunities to streamline administrative workflows-whether through template creation, automation, or revised standard operating procedures.- Serve as a point of contact for ad hoc requests, ensuring that urgent tasks receive prompt attention.
Qualifications:
AAS in Secretarial Sciences or equivalent experience.
1-3 years' administrative support in a hospital or clinical environment.
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and comfort with database-style applications.
Working knowledge of medical/nursing terminology-enough to navigate policy documents and clinical schedules.
Exceptional prioritization skills: you can juggle competing deadlines without dropping the ball.
Discretion and professionalism in handling sensitive patient and staff information.
A proactive mindset: you anticipate needs, offer solutions, and follow through to completion.
Pay Range: $20.00-$25.00
Starting Rate: Based on Experience
Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.
Qualifications
Behaviors
Preferred
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
