Human Resources Assistant
HR Assistant I
Corporate Office
Fort Walton Beach, Florida
HX5 is going through Spherion Staffing to fill this role. The right person may become a permanent member of the HX5 team after 90 days.
Position starting at $18.00 per hour.
Qualified Candidates must have a clear background screening.
HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.
The Human Resources Assistant I will provide support to office personnel and various departments as needed. Responsibilities will include acting as the receptionist, organizing and prioritizing incoming calls, performing customer service functions, addressing employee requests and questions, assisting staff with scheduling and set up of meetings, and maintaining excellent employee and client relations.
Essential Duties and Responsibilities
This position includes the following duties:
Answers incoming telephone calls on the first ring, determines the purpose of callers, and forwards calls to appropriate personnel or department
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
Answers questions about the organization and provides callers with address, directions, and other information
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
Schedules, manages and updates appointment calendars for Executive, HR and other departments as needed
Assists HR staff in new hire processes and on-boarding functions
Continue to file and maintain organized electronic personnel files
Performs other clerical duties as needed, such as filing, photocopying, and collating.
Process vendor invoices as required
Process travel expenses for corporate management as needed
Organizes, sets up and prepares conference rooms for group luncheons, guest meetings and corporate functions as needed
Supports each department with special projects and administrative needs as necessary
Assists recruiters with posting jobs to state unemployment sites
Manipulates Excel documents and templates at an intermediate level.
Other duties may be assigned
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Must have intermediate knowledge of Excel, which includes creating formulas, sorting, and creating Excel spreadsheets.
Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; keeps oth
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