Review Vacancy
The date on which the vacancy post was submitted.Date Posted 02/26/25
The last date that applications will be accepted.Applications Due04/23/25
This is the unique identifier for this vacancy.Vacancy ID181599
Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPNo
The agency in which the vacancy exists.AgencyMilitary and Naval Affairs, Division of
The job title for the vacancy.TitleRegional Supervisor, Facilities Operation
The job title for the vacancy.Occupational CategorySkilled Craft, Apprenticeship, Maintenance
The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary GradeNS
The collective bargaining unit to which this vacancy is assigned.Bargaining UnitM/C - Managerial/Confidential (Unrepresented)
The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $90973 to $93702 Annually
Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time
This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent
Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 40%
This provides information on the expected workweek. Workweek Mon-Fri
The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 40
Workday
If checked, the agency allows flextime. Flextime allowed? No
If checked, this vacancy includes mandatory overtime. Mandatory overtime? No
If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No
If checked, this agency allows telecommuting for this position. Telecommuting allowed? No
The county in which the vacancy is located. County Suffolk
The street address where the vacancy is located. Street Address District A: Long Island / expected home station at the Farmingdale Armory
25 Baiting Place Rd
The city where the vacancy is located. City Farmingdale
The state where the vacancy is located (the default is New York). StateNY
The zip code where the vacancy is located. Zip Code11735
The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Regional Supervisor, Facilities Operation (District Supervisor) is responsible for the coordination and technical direction of maintenance, repair, renovation, and alteration of existing and new construction of facilities located within a designated regional boundary. The District Supervisor has direct supervision over Maintenance Supervisors, and Chain of Command supervision over skilled and semi-skilled maintenance staff assigned to designated facilities. Incumbents of this position are considered essential personnel. The District Supervisor will report through the proper Maintenance Facilities and Engineering (MNFE) Directorate Chain of Command, with direct supervision by the Facilities Maintenance Supervisor or Director.
The incumbent must utilize both verbal and written communication skills to provide consistent contact with facility Maintenance Supervisors regarding the recommendation of maintenance projects, improvements, and operating procedures; discussions of maintenance requirements and scheduling concerns; recommendation of possible solutions; and provision of periodic written and verbal reports on the status of such
maintenance activities. The District Supervisor consults with and
provides advice on feasibility, costs, materials and labor requirements of
proposed maintenance projects; and interacts with staff and contractors
in monitoring and inspecting activities to ensure conformity to contract
specifications and plans.
Responsibilities include but are not limited to:
• Establishing work priorities, creating and enforcing work schedules,
• enforcing applicable rules, standards and policies, and by coordinating
• the various activities performed by the staff or external resources.
• Supervises the workmanship and inspects materials for all in-house
• and DMNA contracted projects.
• Acts as a liaison for all construction and repair projects contracted
• by the Office of General Services (OGS) to ensure the agency’s needs
• are met.
• Coordinates with MNFE Branch staff as required regarding various
• matters to include environmental or historic preservation impact and
• concerns.
• Conducts routine inspections of each armory within assigned district
• (or as directed) to ensure adherence to current policies and procedures.
• Inspections include: inspection of utility and mechanical systems;
• building and grounds maintenance; review of physical security plans and
• procedures; ensure compliance with current OSHA and DOL regulations,
• including the Right to Know Law; ensure compliance with current
• environmental laws; review of building for compliance with NYCRR Title
• 9 Code and other local ordinances; and spot check inventories for all
• state properties assigned to each location.
• Submit written reports to MNFE regarding adherence to current
• policies and procedures.
• Assist the Officer In Charge and Control (OIC&C) or his designated
• representatives, in establishing and maintaining facility operation
• programs in accordance with established policy.
• Prepare an annual report and budget recommendations regarding
• maintenance and repair priority lists, employee requirements, and
• shortfalls as related to specific regional requirements, new tool and
• equipment listings and other general issues of concern.
• Assist Maintenance Supervisors in the preparation of the annual
• budget by recommending budget requirements for the facility’s
• maintenance programs, including staffing, materials and equipment
• needs.
• Assist the directorate in the development of priorities for new hires
• or the backfill of vacant positions and provide justification for the request
• to fill to supervisory chain of command.
• Review specifications and drawings for compliance with the project
• needs and applicable local ordinances.
• Oversee administration for purchase requests in accordance with
• Headquarter requirements and process vouchers and credit card
• requisitions.
• Ensure reconciliation of credit cards, travel documents, invoices, etc. as
outlined in policies and procedures.
• Prepare performance evaluation standards in accordance with agency
regulations and requirements.
• Review energy consumption at each facility and provide recommendations for conservation upgrades or procedural change. Maintain utility budgets for each location and ensure consumption does not exceed budgetary or quantitative allowance.
• Provide assistance to MNFE relative to real property inventories, titles, etc., as required. Serve as the local liaison for identification of additional properties required meeting agency and unit mission requirements.
• Utilize all available Federal and State data systems – such as the Statewide Financial System (SFS), the General Fund Enterprise Business System (GFEBS) and the Statewide Learning Management System (SLMS) – to complete requirements of job performance.
• Will complete and attend training.
• Will require periodic travel, including overnight.
• Performs other duties as assigned.
JOB REQUIRMENTS:
• Will be required to utilize all computer and data systems necessary for completion of job duties such as SFS, GFEBS and SLMS as related to duty assignments.
• Working knowledge of building codes, Federal OSHA and NYS Department of Labor regulations.
• Ability to ensure proper implementation of policies, procedures and regulations – preferably working knowledge of agency policies, standards, responsibilities and procedures for the operations, administration and maintenance of DMNA facilities.
• Ensure operations, administration and maintenance processes and staffing are implemented in accordance with the Master Cooperative Agreement (MCA) between DMNA and the National Guard Bureau (NGB).
• Incumbents of this position are considered essential personnel.
• Attend meetings to maintain a working knowledge of military organizations, missions of units, etc. in order to anticipate alterations, additions or new construction to meet stationing requirements.
• Maintain an automated work order program which includes preventive maintenance requirements, Backlog of Maintenance and Repair projects and all in-house and self-help projects to be completed by the workforce. Provide periodic reports to MNFE.
• Work to resolve employee problems and issues within District. Work with State Human Resources (MNHS) and supervisory chain of command as required to address employee and labor relations matters.
• Ability to lay out, assign and schedule workload.
• Working knowledge of skilled and semi-skilled trades.
• Working knowledge of HVAC systems.
• Working knowledge of electrical, fire, and environmental codes and regulations.
• Ability to read blueprints.
• Ability to get along with and interact well with different groups of people, including co-workers, outside agency staff and management comprised of both Federal and State personnel.
• Experience in multi-tasking and prioritizing multiple deadlines.
• Strong verbal and written communication skills.
• Ability to train subordinates and others as necessary to facility operations.
• Demonstrate reliability and trustworthiness.
• Ability to supervise subordinate staff.
• Ability to travel to meet operational needs will be required. Various modes of travel will be required.
The minimum qualifications required for this vacancy. Minimum Qualifications Two (2) years of experience as an SG-18 or higher salary grade in which duties include engineering, facility and maintenance operations, physical plant operations, or other similar duties and responsibilities and must have a successful record of direct supervision of at least four (4) or more employees while in the qualifying position.
OR
Six (6) years of experience as an SG-14 or higher salary grade in which duties include engineering, facility and maintenance operations, physical plant operations, or other similar duties and responsibilities and must have successful records of direct supervision of at least six (6) or more employees or successfully supervised six (6) or more employees on a long-term, large-scale project while in the qualifying position;
OR
An Associate’s Degree or higher from a regionally accredited college or university in a facilities management or engineering related field of study and ten (10) years of experience in complete charge of operations and facility staff (at least six) of a large and/or complex facility or physical plant (at least 75,000 square feet). **
AND
Must have and maintain a valid driver’s license to operate a motor vehicle in the State of New York. May be required to utilize vehicles for site visits and other travel. Must report any changes in driver’s license status to supervisory chain of command and State Human Resources.
Must be able to read and write in English.
Required to have or successfully complete within 90 days of receiving computer access, all training associated with assigned data systems such as SFS, GFEBS and SLMS as related to duty assignments. *
Must be proficient in, and able to independently use basic computer software – MS Word, Excel and Outlook e-mail. Ability to use PowerPoint and/or Access also preferred. *
* Should related regulations, procedures and requirements change, additional training and/or certifications may be required.
** Other combinations of education and work experience, including military, may be considered, however, candidate must demonstrate direct relevance and
comparable experience to the job duties and qualifications noted above.
In accordance with NGB standards, will be required to obtain and maintain a favorable background investigation, and have an appropriate clearance to allow access to computer networks and restricted areas to determine suitability, loyalty, and trustworthiness. Minimally a National Agency Check with Inquiry (NACI) will be completed - dependent on current regulation, a SECRET clearance may be required.
At all times, the employee MUST maintain minimum standards in accordance with current agency requirements and directives noted above; failure to do so will subject the individual to disciplinary action, including possible termination.
NOTE: Position standards illustrate the nature, extent and scope of duties and responsibilities of the position described. Standards cannot and do not include all of the work that might be appropriately performed by the incumbent. The minimum qualifications above are those which were required for appointment at the time the Position Standards were written. Please contact State Human Resources Directorate for any further information regarding the position requirements.
Additional comments regarding the vacancy. Additional Comments Anticipated Hiring Rate $90,973 - $93,702
This position is not in the Classified Service of New York State but is covered under New York State Military Law. If selected, current Civil Service employees will lose their seniority within the Classified Service, thereby exempting them from applying for promotional exams within Civil Service.
Some positions may require additional credentials or a background check to verify your identity.
The name of the contact person for this vacancy. Name State Human Resources
The telephone number to use for questions about this vacancy. Telephone 518-786-4830
The fax to use for this vacancy. Fax 518-786-6085
Email address for emailing applications, or to ask questions about this vacancy. Email Address ng.ny.nyarng.mbx.mnhs-job-posting@army.mil
Address
The street address of the contact for this vacancy. Street New York State Division of Military and Naval Affairs - State Human Resources Management
330 Old Niskayuna Road
The city for the contact for this vacancy. City Latham
The state of the contact for this vacancy (the default is New York). State NY
The zip code for the contact for this vacancy. Zip Code 12110
Instructions for potential applicants.Notes on ApplyingTo be considered for an interview, please submit your cover letter and resume to one of the following:
BY E-MAIL (PREFERRED METHOD):
Send to: ng.ny.nyarng.mbx.mnhs-job-posting@army.mil
Subject line to say: Job Title and Location
BY MAIL:
New York State Division of Military and Naval Affairs
State Human Resources Management
330 Old Niskayuna Road
Latham, New York 12110-3514
Attn: Classifications
BY FAX:
(518) 786-6085
Fax Cover sheet to say: Job Title and Location
In your submission, please be sure to indicate what position and location you are apply to. Ensure to CLEARLY note how you meet the minimum qualifications for the position. Be sure to include any specific licenses and/or certification in a skilled trade.
Vagueness and omissions will not be resolved in your favor.
For questions, please reach out to Sate Human Resources at (518) 786-4830
This vacancy announcement will be posted until filled.
Vacancy announcements can be closed 15 days after the original posting date.
ALL CURRENT DMNA STATE EMPLOYEES WHO MEET THE MINIMUM QUALIFICATIONS ARE ENCOURAGED TO APPLY. INTERVIEWEES WILL BE EVALUATED BASED ON THEIR QUALIFICATIONS, EXPERIENCE, ABILITY TO MEET THE NEEDS OF THE DIVISION AND ABILITY TO PERFORM THE DUTIES AND REQUIREMENTS OF THE POSITION.
ALL OTHER CANDIDATES WHO MEET THE MINIMUM QUALIFICATIONS WILL BE CONSIDERED FOR INTERVIEW TO EVALUATE THEIR QUALIFICATIONS, TRAINING AND EXPERIENCE IN RELATION TO THE DUTIES AND REQUIREMENTS OF THE POSITION.