Indicates whether if this vacancy posting is part of the NY HELPS Program.NY HELPYes

The agency in which the vacancy exists.AgencyTaxation & Finance, State

The job title for the vacancy.TitleAssistant Office Services Manager (NY HELPS)

The job title for the vacancy.Occupational CategoryClerical, Secretarial, Office Aide

The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit.Salary Grade18

The collective bargaining unit to which this vacancy is assigned.Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

The minimum and maximum of the salary range for this vacancy.Salary RangeFrom $65001 to $82656 Annually

Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time

This indicates the type of job, typically permanent, temporary, or provisional. 'Provisional' means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Contingent Permanent

Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. 'Competitive class' indicates that the applicant must take and pass an appropriate civil service examination. 'Non-competitive class' indicates that the applicant's qualifications will be evaluated without a civil service examination. 'Exempt class' indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. 'Labor class' requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class

Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 30%

This provides information on the expected workweek. Workweek Mon-Fri

The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time.Hours Per Week 37.50

Workday

The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy's shift can start. From 7 AM

The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy's shift can end. To 3 PM

If checked, the agency allows flextime. Flextime allowed? No

If checked, this vacancy includes mandatory overtime. Mandatory overtime? No

If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No

If checked, this agency allows telecommuting for this position. Telecommuting allowed? No

The county in which the vacancy is located. County Albany

The street address where the vacancy is located. Street Address W A Harriman State Office Campus

The city where the vacancy is located. City Albany

The state where the vacancy is located (the default is New York). StateNY

The zip code where the vacancy is located. Zip Code12227

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Function Description:

Activities may include but are not limited to the following:

-Manage Space Planning, Support Services, Warehouse and Inventory Operations units within the Operations Support Bureau (OSB).

-Oversee general building maintenance needs; respond to incident calls and complaints and deploy staff to resolve issues. Provide overall direction to staff in a non-OGS warehouse.

-Supervise and act as a back up to subordinate staff, capable of performing all associated duties.

-Research and provide recommendations on vendors and cost-effective measures for acquiring equipment and services. Utilize approved procurement processes to purchase goods and services for Department facilities.

-Participate in meetings with staff, management, building managers and/or other agencies. Adjusting approach based on size, scope and phase of project.

-Meet with agency customers to determine space requirements, ensuring that space designs and furniture modification reflect customer needs, and confirm to Office of General Services (OGS) space allocation guidelines and OSHA standards.

-Respond to inquiries (both written and verbal) from staff, units, agencies or external customers as appropriate.

-Coordinate the planning, construction and support services involved in the relocation of Department staff to new office space and assist program managers in the utilization and modification of existing space.

-Coordination of the following: electrical and data network changes; staff moves; the delivery installation and movement of office furniture, files and other workstation equipment.

-Plan and coordinate space allocation materials including new construction and renovations.

-Act as liaison with OGS, landlords, contractors, and vendors for the negotiation and approval of design specifications.

-Serve as liaison with OGS and landlords; prepare lease documents, clearance sheets, and contract approval forms.

-Conduct research on various administrative issues, including cost benefit analyses for various leases or purchases.

-Manage staff responsible for the delivery of maintenance support services for all Department locations.

-Coordinate the maintenance of the departments FLEET vehicles.

-Coordinate and oversee the storage and disposition of seized property, and the transfer and disposal of surplus property with OGS.

-Coordinate telephone and data changes as a result of employee moves or building modifications; maintain and update agency phone records; coordinate the installation, relocation, and troubleshooting of telephone services with ITS and other vendors.

-Track the status and progress of projects and ensure that all unit assignments are being met timely.

-Research items for purchase; compare options and negotiate pricing; and provide recommendations.

-Monitor inventory levels and approve supply requisitions.

-Prepare pertinent analyses, such as cost/benefit analysis, and develop recommendations based on findings.

-Have a working knowledge of design tools such as AutoCAD and Adobe Acrobat Pro to be utilized during phases of projects.

-Identify training needs of subordinate staff to ensure that staff is provided appropriate level of training.

-Travel to the various department sites as required. This may include overnight travel.

-Attend training, conferences, and meetings.

-Be willing to work overtime when needed.

Due to the nature of this position, telecommuting is not permitted.

Adhere to the Department's time and attendance requirements.

Adhere to Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics and internal control rules, policies, and procedures.

The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS):

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Non-Competitive Minimum Qualifications:

Six years of experience, including two at a supervisory level, in at least two of the following office services:
property or space management, warehouse and inventory operations, purchasing, fleet or parking management, telecommunications, mail room operations, printing, or records management and retention.

An associate degree can substitute for two years of specialized experience;
a bachelor’s degree can substitute for four years of experience;
a master’s degree in a related field can substitute for five years of experience;
and a doctorate in a related field can substitute for six years of experience.

Competitive Minimum Qualifications:

Current NYS employee eligible for 70.1 or 52.6 transfer under the provisions of NYS Civil Service Laws, Rules, & Regulations.

OR

Reachable on the appropriate eligible list for this title and location.

OR

55-b/c: please include your letter of eligibility with your response.

Additional comments regarding the vacancy. Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Some positions may require additional credentials or a background check to verify your identity.

The name of the contact person for this vacancy. Name Tax.sm.RecruitmentTeam2@tax.ny.gov

The telephone number to use for questions about this vacancy. Telephone

The fax to use for this vacancy. Fax

Email address for emailing applications, or to ask questions about this vacancy. Email Address External.Application@tax.ny.gov

Address

The street address of the contact for this vacancy. Street W A Harriman State Office Campus

The city for the contact for this vacancy. City Albany

The state of the contact for this vacancy (the default is New York). State NY

The zip code for the contact for this vacancy. Zip Code 12227

Instructions for potential applicants.Notes on ApplyingQualified candidates should copy the below web address into your browser to complete the online application for the Department of Tax and Finance. Within the application you will attach your cover letter, resume, and transcripts*.

*Your unofficial transcript should show your name, school name, and proof of degree with award date.


https://www7b.tax.ny.gov/HELP/gateway/HELP.home


Current NYS employees may be contacted to verify their Social Security Number.