Department/Unit:
Health Service
Work Shift:
Day (United States of America)
Salary Range:
$38,937.60 - $50,618.88
ALBANY MEDICAL CENTER --- EMPLOYEE HEALTH SERVICE
JOB DESCRIPTION-ASA VII
OVERVIEW:
The EHS ASA VII helps to fulfill Employee Health Service's mission of supporting the Center's obligations to governing agencies such as the NYS Department of Health, O.S.H.A., the Worker's Compensation Division of the NYS Department of Labor, the J.C.A.H.O., and the Center's Infection Control and Environmental Health and Safety policies as they relate to the medical surveillance of Health Care Workers. The Employee Health Service ASAVII has responsibility for the clerical duties inherent in the implementation of OSHA, CDC, Infection Control, Environmental Health and Safety, and the Hazardous Substance Medical Surveillance programs. The EHS ASAVII is expected to collaborate with the entire EHS team in order to provide timely, customer focused service. The EHS ASAVII works independently and with a high degree of responsibility for the implementation of organizational plans. Organizationally, the EHS ASA VII reports to the EHS Manager.
QUALIFICATIONS:
Graduation from High School and at least 5 years applicable work experience. Knowledge of and ability to apply medical terminology Working knowledge of computer programs with strong ability to train same Self motivation, independent work skills, attention to detail. Must work very well with people and have skills in dealing with confidential and personal issues. Strong Customer Service skills.
JOB DUTIES:
Lead ASA in Front Office
Coordinate workflow and job assignments among the ASA VI staff
Cover Reception desk as needed
Training Front End staff to include the implementation of the new computer system.
Ensure completion of daily tasks and special projects in front office to include but not limited to:
Front desk coverage
Onboarding
Annual assessment coordination, retrieval from Qualtrics, preparation form clinical staff, emailed clearance notification to managers
Terminations and transfers
Maintenance of records for those clients not in Workday to include Students, Volunteers, Non-employed Credentialed staff
Medical Records requests
Email and phones
Onboarding Liaison
Act as Liaison between Health Service, Human Resources, and Onboarding candidates to ensure a smooth, timely, and pleasant interaction for the new hire
Schedule appointments for the candidate
Reminder notifications to increase show rates and ensure that the candidate is aware of the requirements of the appointment (photo ID, Clean shaven, etc)
Preparation of patient records to include inclusion of previous record for re-hires
Liaison with HR staff to ensure that all candidates for a given orientation have been scheduled. Inform HR of any no-shows or outstanding items while protecting medical privacy of candidate.
Coordinate lab reports with new hire charts to provide timely clearance bringing any unreported results to the attention of the Clinical staff.
Manage new hire Workday clearances once the Clinical staff have identified the candidate as cleared to start.
Attend Orientation meetings with HR and Security
Special responsibilities include, but are not limited to:
OSHA program regarding medical management of employees on the HAZMAT team OSHA program regarding medical management of employees on the ASBESTOS team OSHA program regarding medical management of employees in the Hearing Conservation program Bloodborne pathogen exposure forms review, interaction with Epidemiology as needed Post-exposure PPD compliance Implementation and administrative management of new special programs, such as the new surveillance program for HCW exposed to chemotherapeutic agents. Coordination of lists to managers and reminders to healthcare workers regarding annual assessments or vaccines/titers due Orientation and training of new ASA VI staff in conjunction with the Administrative Coordinator Assist with N95 fit testing as needed Assist with Joint Commission compliance within the department
CHARACTERISTICS:
COMMUNICATION: With co-workers and customers, in order to achieve the stated goals and objectives, and to align the actions and interactions of the EHS unit. Communicating includes keeping co-workers advised of any new issues or problems, informing HCW of EHS protocol, and working with other departments to enforce policies and increase compliance. ORGANIZATION: Organization of the daily functions of the job in order to achieve stability and predictability in daily operations. Organization includes keeping the unit neat and uncluttered, structuring time so as to complete all daily tasks, maintaining neat and understandable documentation. INITIATIVE: Handling problems and addressing challenges that arise at the work station, seeing tasks that need attention and addressing them without being told. DEVELOPMENT: Willingness to learn new skills, as well as practice and mastery of these skills. COOPERATION: Ability to work with a group toward a common goal, implementation of organizational plans, punctuality and work stability. Offering assistance to co-workers throughout the EHS unit, Acceptance of and cooperation with changes in organizational plans, and working as a group to resolve any conflicts that arise. PROFESSIONALISM: Maintaining confidentiality at all times, being punctual in opening and closing the office, as well as when going for and returning from lunch and breaks. Assisting HCW in an eager, willing, and pleasant manner, maintaining a mature and self-controlled attitude despite circumstances, and reacting to high stress situations with calm assurance.
PHYSICAL REQUIREMENTS:
Standing, sitting, walking, bending, reaching overhead. Lifting up to 25 pounds. The noise level in the unit is usually moderate. Bloodborne Pathogen Category 3, No anticipated exposure to blood and body fluids.
Thank you for your interest in Albany Medical Center!?
Albany Medical is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Medical Center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a "need to know" and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
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