Taxable Entity
ALCYON TECHNICAL SERVICES JV
Job Title
Purchasing Agent
Location
OH Cleveland NASA GlennResCtr - Cleveland, OH 44135 US (Primary)
Category
Administrative Support
Job Type
Full-time
Typical Pay/Range
$65,000 to $67,000 yearly
Education
Bachelor's Degree
Travel
None
Security Clearance Required:
None
POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):
Major Responsibilities
The Purchasing Agent supports the Technical Information, Administrative, and Logistics Services (TIALS) Contract, at NASA Glenn Research Center in Cleveland, OH.
Provide supply purchasing at NASA Glenn Research Center.
Utilize government databases Glenn Supply Management System (GSMS) and Special Gas Management System (SGMS) to purchase various stores stock supplies and compressed gas cylinders.
Utilize the Supply Management System (SMS) in SAP to issue on hand stores stock and track inventory.
Manage the center gas cylinder program to include defining gas specifications, purchasing, and demurrage reconciliation.
Work with customers to define and capture special gas technical requirements.
Produce demurrage reports, as required.
Track cylinders at the center and expedite cylinder return to decrease cener rental costs.
Align resources with customer demands to ensure requests are completed according to schedule.
Ensure new items meet the requirements of stores stock before adding to GSMS, SGMS and SMS.
Provide support to the Logistics Manager for other exempt functions across Logistics.
Other Responsibilities
Work with organizations to forecast and plan supply requirements in support of upcoming projects.
Work with customers to ensure purchase requests are properly submitted into systems.
Daily access GSMS and SGMS to process purchase requests according to customer demands and schedule.
Verify specifications of supplies with the customer to ensure proper items are ordered.
Aggressively research and evaluate products to ensure quality products are provided to the government customer.
Consistently seek to purchase recycled or recycled content items.
Utilize, when applicable, government distribution resources.
Ensure proper signatures are obtained, depending on dollar threshold of orders.
Utilize the Simplified Acquisition Source List and Quotation, Form GRC 122, to document purchase data.
Maintain purchase order files to include all associated purchase documentation.
Consolidate purchase requests to minimize administrative costs.
Process invoice for payment, ensure three way match regarding invoice, material receipt, and purchase order.
Partner with vendors to ensure optimal price and quality are achieved.
Aggressively search for new products to ensure most recent technology is procured.
Maintain accurate accounting of all purchases, which includes tracking and expediting from date of order to delivery.
Coordinate with receiving personnel to ensure accurate items are received.
Ensure nonconforming items are segregated, while being processed for return.
Work with vendors and delivery contractors to ensure the supply chain is strong and customer requirements are being met.
REQUIRED QUALIFICATIONS AND EXPERIENCE:
Education: BS/BA Degree in a Business or Technical field. (In lieu of degree, two years of experience may be substituted for each year of formal education).
Experience: Three or more years working in an office administrative role that includes vendor and order management experience.
Skills:
Possess effective listening and communication skills.
Ability to analyze issues and proactively implement corrective action
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