Job Description
Procurement Assistance Support Specialist
Job Locations
US-OH-Dayton
ID
2025-8975
Category
Accounting/ Finance
Type
Regular Full-Time
Overview
Credence has an immediate opening for a Procurement Assistance Support Specialist who will be primarily responsible for supporting the Air Force Research Lab (AFRL/RY) at Wright-Patterson Air Force Base, Ohio.
Responsibilities include, but are not limited to the duties listed below
Provide procurement assistance support to coordinate and assist branch and division operations.
Assists end users for purchases in AFRL/RY.
Makes purchases via tools and web-based platforms per Directorate, AF, DoD Guidelines and Regulations.
Develops familiarity with the Directorate's business managers and government purchase card holders and works with them to secure funding.
Works with external contract officers to identify and select proper vendors needed to provide the goods and services, and to ensure the bids meet end user's requirements.
Conducts requests for quote based on user needs and submits them via purchasing tools per AF and DoD Guidelines and Regulations. while seeking quotes, communicates with potential vendors to ensure they comprehend the user's requirements.
Obtains any waivers or special permissions needed to make the purchase.
Works with cognizant government manager to ensure the request is approved. Works with operations and finance staff to keep up to date with latest regulations and rules governing purchasing.
Periodically communicates with operational leadership on status of pending purchases.
Retrieve and distribute committed Purchase Requests and Defense Advanced Research Projects Agency (DARPA) Orders from the Automated Business Services System.
Maintain multiple data bases and spreadsheets that include master lists of active contracts, contracts in close out and staging, and lists and status of Purchase Requests.
Input DARPA contract information into The Financial Information Management System (TFIMS).
Assist with the contract file close out process including retrieving Receiving Reports from Wide Area Workflow, coordinating with key negotiators and Contracting Officers, tracking status and interfacing with Directorate close out point of contact and financial management office.
Receive,log, and track Freedom of Information Act (FOIA) requests which includes reproduction, assembly of document(s)/response, and delivery to the FOIA office.
Assist with preparation efforts associated with Air Force and Department of Defense level audits.
Serve as the Records Custodian; maintain each division's file plan.
Required to digitally store and electronically file documentation using standard DoD, AF, AFMC, and/or AFRL enterprise systems such as LiveLink or SharePoint. Some documentation must be maintained in paper format.
Responsible for ensuring all of these records meet requirements. Electronic Files Management (ERM) compliance is mandatory.
File correspondence and unsuccessful proposals, process new contract files, make labels, and ensure files are orderly.
Type correspondence, copy documentation, process facsimile messages, answer common phone lines for divisions and branches, and direct callers and visitors to the appropriate individuals.
Prepare the divisions for Staff Assistance Visits; will also be assigned other administrative duties relative to the position as required to accomplish the mission of the organization and support management, such as assisting with contractor-to-contractor non-disclosure agreements.
Education, Requirements and Qualifications
Clearance: Secret or ability to obtain a Secret
Bachelor's Degree and three (3) years relevant work experience
Or Associates Degree and seven (7 ) years relevant work experience
Or High School Diploma and nine (9) years relevant work experience
Expertise with ABSS, WAWF, TFIMS, PBAS, EBS, Microsoft Professional Office Suite of Tools.
Working Conditions and Physical Requirements
May be required to lift 15 lbs.
May be required to stand and walk two (2) hours a day
Some travel may be required
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Credence Management Solutions, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin, age, or disability.
